Full Time
Okotoks
Posted 1 month ago

MCG Careers has provided services to unemployed Albertans since 1987. We utilize current career development techniques to assist individuals with successful employment preparation, job placement, training on the job, workshops, and skill training programs. At MCG, We See Good Things in our staff and show it with programs that include staff wellness plans, education funds, 35-hour work weeks, Christmas bonus days, summer hours, long weekend early closures, bonus points program, and flex time for our 2-year staff. Our dedicated staff allows us to deliver our programs with a solid commitment to our clients and provide the best service possible to assist all Albertans. Join us! 

Our Foothills Career and Employment Centre has two locations, Okotoks and High River and provides Itinerant Services in the surrounding communities of Diamond Valley, Nanton, Vulcan and Claresholm. This role will be based out of the Okotoks location.

Job Title:

Administrative Assistant

Main Purpose of the Job:

To perform the administrative duties and operational requirements for MCG Foothills. To support clients in the resource centre with employment and education-related research, document completion, and technology challenges.

Reports to:

Program Manager

Direct Reports:

Not Applicable.

Duties and Responsibilities:

  • Review client applications and enter information with accuracy into internal databases
  • Compile information and statistical data with accuracy
  • Complete all month-end reports as per policy and procedures including ensuring the accuracy of data entry, importing statistical information into report templates, monthly tracking, and final synopsis report.
  • Follow outlined procedures and keep accurate, current records as required
  • Provide coverage for both Okotoks and High River centres when required
  • Maintain up-to-date files and store files as per company policies and processes
  • Re-format and update forms, materials, and assessments used for services and programs as necessary
  • Ensure knowledge and application of all office equipment
  • Attend all staff development events
  • Assist with data entry using prescribed systems for all career coaches
  • Monitor and respond to live chat and website leads
  • Provide support to MCG career and employment services and programs.
  • Ensure invoices are received, checked for accuracy, and issue POs
  • Order stationery, client resources and program supplies
  • Assist with organizing client graduations and issuing certificates
  • Maintain email distribution list and send weekly updates to clients
  • Create new client files and assist with preparing for session start up
  • Book and manage client appointments, answer client questions, address client concerns
  • Assist clients in the resource center with employment and education-related research, document completion and technology challenges.
  • Understanding of CARF, FOIP and File Management obligations.
  • Assist with planning events and participate in community activities as needed.
  • Full Coordination of archiving as required.
  • Other duties are required

Qualifications:

  • Office Administrative course or equivalent experience
  • MS Office Suite (proficient in word/excel)
  • Strong working knowledge of Databases
  • Strong working knowledge of Mobius
  • Excellent customer service

If you share our drive to help Albertans change their lives, please send us a resume and cover letter and tell us a little about yourself. You may apply through the link below or by emailing us at hiring@mcgcareers.com 

No phone calls, please. We thank you for your interest, however, do the anticipated number of applications, only those candidates selected for an interview will be contacted.

Apply Online